Guidelines for Centre Identification Report

While we appreciate the effort and enthusiasm in identifying centres, it’s important that one understands the process that goes into this. Please take a few minutes to read these guidelines:

  1. Inform your Chapter Support Team while you plan to contact or visit any centre to avoid any duplication of efforts
  2. Get prior permission from the center management through e-mail /phone for visiting
  3. Go through this form http://bit.ly/center_identify thoroughly before visiting
  4. Kindly dress appropriately while visiting the center
  5. During the visit, greet them gently and explain to them about Bhumi and our contributions in education. You can read the details here http://www.bhumi.ngo/about/ before visiting.
  6. Then inform them about our initiatives Ignite, Joy to the world and Nakshatra Arts & Sports
  7. Please avoid any commitments regarding giving fund to them
  8. Gently ask for the data prescribed in the form and update it on the spot itself
  9. Please fill all the mandatory fields in the form
  10. Kindly avoid giving commitments about any of our initiatives to them during the first visit; kindly inform them that we will get back to them after discussing with our team members.
  11. If they ask you to come on any other day for giving the data, please follow up with them

Superheroes: Fundraising via Events

Dr Prahalathan enlightened us about “how we can leverage Bhumi Events to maximise our fundraising goals.”  

Remember: Small Actions < Big Impact : Bhumi Events

We at Bhumi started conducting events ten years back starting with internal events, then events for our beneficiaries and now for external audiences. We have learnt a lot along the way and this document is to set the context on how we will conduct all these events going forward to 2020.

In the next years we will focus greater on

  • Operational excellence in all events
  • Maximizing achievement of all primary and secondary goals and outcomes
  • Holistic leadership development to build better teams for events and for Bhumi
Type of Events Events for Beneficiaries Fundraising / PR events / Knolwedge Events Internal Events External Events
Examples Nakshatra, Ignite Fest Bhumi Sports League, Bhumi India Run, Cyclation, Volcon, Fulcrum etc Bhumi Premier League, All Volunteer Meetings Corporate Volunteering events, Asian Games etc.
Operational Excellence (Doing a perfect event) Must Must Must Must
Scope of learning Operational Excellence / Leadership development of volunteers Great Less Good Less
Primary Goal High Quality event for the beneficiaries that maximizes outcomes High Quality event for the donors/supporters that maximizes funds raised High Quality event for the volunteers that maximizes Engagement High Quality event for the external stakeholders that maximizes outcomes
Secondary Goals – 1 Maximize funds raised for Org / projects / city PR opportunity to engage supporters Volunteer happiness PR opportunity to engage supporters other stakeholders / society
Secondary Goals – 2 Audience Engaged Audience Engaged NA NA
Publicity Goals High – Post event High – Pre-event High – Internally NA
Scope for Volunteer Engagement Great Less Great Good
Feedback and Feed-forward Must Must Must Must

 

Events for Beneficiaries

Nakshatra / Ignite Fest

After ten years and almost 70 Nakshatras conducted across India there is no excuse to not do a sub-standard event

These are the events that allow volunteers to think on their feet understand excellence and grow as leaders. This the breeding ground and learning arena for leaders for Bhumi and the best event organisers for all other events.

Success Metrics / Factors

  1. Focus on a joyful event for the children that maximizes life-skill learning outcomes
  2. No. of children reached and year on year increase in no. of children reached
  3. No. of supports or spectators engaged: Nakshatra is a performing event, hence the success of the event will also be measured by supporters / donors / corporate donors engaged
  4. Reach of publicity like newspaper, online, TV etc.
  5. Feedback rating from children / wardens / Volunteers
  6. Total funds raised:
    Each event will target minimum 200% funds raised, Example
    The cost of doing Nakshatra for 600 kids is three lakhs rupees (600*Rs.500)
    The city will target to raise six lakh rupees so that the surplus can be for running Ignite in the city
    Total estimated Funds Raised: Rs. 6 Lakhs
    Total estimated Funds spent on event organising: Rs. 3 Lakhs
    Total Minimum Surplus: Rs. 3 Lakhs

Events for Fundraising / PR Events

Bhumi India Run / Bhumi Sports League / Cylation etc.

Everyone understands these events need high operational excellence, but a high-quality event is delivered by high quality teams and people. High quality people are only developed from events which we do for beneficiaries.

Success Metrics / Factors

  1. Focus on a perfect event experience for the participants / supporters
  2. No. of participants engaged
  3. Reach of publicity like newspaper, online, TV etc. – Pre-& Post Event
  4. Feedback rating from participants / VolunteersTotal funds raised
    Each event will target minimum 200% funds raised, Example
    The cost of doing Bhumi India Run for 600 runners is three lakhs rupees (600*Rs.500)
    The city/team will target to raise six lakh rupees so that the surplus can be for running Ignite in the city
    Total estimated Funds Raised from participation fees and sponsorship: Rs. 6 Lakhs
    Total estimated Funds spent on event organising: Rs. 3 Lakhs
    Total minimum Surplus: Rs. 3 Lakhs

Volcon / Volcon +/ MLEP / Fulcrum.

Success Metrics / Factors

  1. Focus on a perfect event experience for the event attendees
  2. No. of participants engaged
  3. Reach of publicity like newspaper, online, TV etc. – Pre-& Post Event
  4. Feedback rating from participants / Volunteers

Internal Events

Bhumi Premier League / Bhumi Awards / AVMs

Success Metrics / Factors

  1. No. of participants engaged
  2. Feedback rating from participants / Volunteers

External Events

Corporate Volunteering Events

Success Metrics / Factors

  1. No. of volunteers engaged
  2. Funds raised for Org / city / projects
  3. Feedback rating from participants / Volunteers

Other Events like National Games, Government events, Fundraising events for other orgs

Success Metrics / Factors

  1. Feedback rating from event organisers

Superheroes: Corporate Social Responsibility

Dr Prahalathan, Bhumi’s co-founder shared some insights on why mobilising and retaining support from Corporate Social Responsibility (CSR) is essential for running our programmes.

Section 135 of Companies Act, 2013 makes “CSR spend of 2% of average net profits … during the three immediately preceding financial years” mandatory, and under Schedule VII programmes that promote education and ensure environmental sustainability are eligible.

It’s important to:

  • Build credibility: what can be a better testimonial than an employee pitching a non-profit that he/she volunteers with?
  • Be consistent: a corporate saying no this year does not mean it’s a no forever! Continue to invite them for events, and share quarterly updates. Stay in touch, for when they are looking to add partners, they are likely to remember you!
  • Co-create: avoid judging a corporate by its size. It’s easier to connect and grow with smaller companies.
  • Convert: be open to exploring any kind of partnership. Engage the employees in volunteering with Bhumi, and the management is likely to invest in the cause a few months/a year later.
  • Plan for contingencies: “do not put all eggs in one basket” because you have little control over some decisions the company’s board is likely to make. Try for multiple opportunities.

Take your first step now! Write to devteam@bhumi.ngo to explore partnerships with the corporate you work for.

Superheroes: Monthly Giving

Archana Hari who currently heads Online Giving & Subscriptions at Give India spoke to us on how monthly giving is essential to build a sustainable organisation. Her key responsibility at Give India is to understand the giver’s mindset and build solutions to grow the tribe of committed donors across the world.

We hope these key insights from the webinar will clarify some of your queries and help you get started with Monthly Giving:

  • The need (in our case, to educate our children) is ongoing
  • The ask (from the prospective donor) is friendly on the pocket
  • The call for action makes the giver an ‘equity stakeholder’ – that is, the donot
  • Small contributions add up to make a big difference!
  • Monthly giving contributes towards building a sustainable organisation

Call for action:

  • Start by signing up to give monthly – much like crowdfunding, you must be the first contributor!
  • Find 20 people every year to give Rs. 300 a month (Making a list of all those you know and putting an estimated amount of donation against each name would be a good start! Do not drop any names assuming they can’t/won’t give!)
  • Reminding the donor or expecting the donor to remember to give monthly is not a concern! Our National Automated Clearing House (NACH) will ensure this is done automatically at the beginning of every month for a duration committed by the donor.

Write to reach@bhumi.ngo for further details.

Superheroes: The art of pitching for funds

We invited Mr Kiruba Shankar, a marketing expert to share his two cents on how one can make an effective pitch; and these are some triggers he offered:

  1. Establish your credibility
  2. Establish credibility of Bhumi
  3. What’s in it for them?
  4. Get out of your comfort zone
  5. You only get when you ask
  6. Look for ways how Bhumi can benefit
  7. Use Social Media to document your experiences
  8. Focus on storytelling
  9. Practice your elevator pitch
  10. Keep the donors updated

The following note on Bhumi will help you draft your pitch/story:

Although there is no dearth of schools in the country, the quality of education is questionable for a recent survey showed that only 48% of children in class 8 can solve a simple mathematical division. This gap in learning levels makes Bhumi’s work essential.

Bhumi is a non-profit organisation that educates 25,000 underprivileged children across India. Our programme at orphanages is implemented by young volunteers who have the passion to drive social change and the commitment to teach.

A preliminary assessment helps us understand the current skills level and create content specific to the child’s needs. Volunteers then gather at the shelter home every weekend to deliver an activity-based education programme. The results of our consistent effort showed 30% increase in the learning outcomes of the children last year.

Bhumi engages 20,000 volunteers across the country and our work would not be possible without the support of individuals who donate for our children’s education.

Donate Rs.500/- annually to help educate a child through Bhumi.

Superheroes: Storytelling Checklist

The key to successful fundraising is in how well you are able to present your story! If you doubt your abilities, we have some good news. Storytelling is an art that can be mastered! Here is a checklist to keep in mind when you create your story (Courtesy: GlobalGiving)

  1. Center your story on a single character.
    Does your story contain a compelling character who is relatable to your audience?
    Studies show this approach is more likely to inspire support. Try centering your story on someone Bhumi has served and avoid making your organization the hero.
  2. Hook your audience as soon as possible.
    Does your story capture the audience’s attention as quickly as possible? Give your audience a sense of what’s at stake right away.
  1. Chronicle a transformation
    Does your story chronicle something that happened? The most memorable stories document a character’s experience, journey, transformation, or discovery.
  1. Don’t tell.
    Does your story show—rather than tell—the audience about your character’s transformation? Use rich details, eliminate jargon, and feature the character’s own voice whenever possible.
  1. Convey your character’s emotions.
    Does your story illustrate the emotions associated with your character’s transformation? Remember, emotions move people to act.
  2. Include a clear call to action.
    Does your story include a clear pathway to action—to make a donation, share on social media, or visit a web page for example?

So why wait? Get started with creating your campaign on LetzChange. Here’s how.

Superheroes: Creating a campaign on LetzChange

Did you know that LetzChange is one of the very few platforms that retains no fee on donations made? That’s right. What an individual donates comes in full to the cause!

And that’s not the only reason why we at Bhumi have been creating our campaigns on LetzChange over the last few years! The interface is simple yet complete – from being able to create personalised campaigns to reach out to your family and friends via email and social media to automatically generated post-donation ‘thank-you’ emails & 80G tax exemption receipts, LetzChange is a beautiful package that every fundraiser looks for.

So, why wait? Here are some simple steps to create your campaign!

Step 1:

Step 2:

Step 3:

Step 4:

Step 5:

Step 6:

Step 7:

If you have any queries related to creating a campaign or raising funds, contact:

Neha Singhal: 79803 89621
Dr Prahalathan: 98942-09741
Satheesh Ravi: 72991 56616
Vaishnavi Srinivasan: 98408-68441

Celebrating Daan Utsav 2018 – India’s Festival of Giving

Daan Utsav, India’s festival of giving also known as Joy of Giving week is celebrated in India every year from October 2-8. In 2017, over 60 lakh people across 200 cities participated in this event by doing acts of giving; this included over 1,000 companies, 1,000 NGOs and over 1,100 events organised across the nation. More information here

Let’s talk about how Bhumi volunteers can celebrate Daan Utsav with your children
Open to all Bhumi Volunteers, kindly share with all teams

Agenda: What’s happening this Daan Utsav at
1. Bhumi schools
2. Bhumi community centres
3. network colleges. Last year we reached colleges in 40 cities across India. This year we should reach more
4. Catalyse teams in some cities. What’s happening in other chapters?
5. Discuss What’s happening in Ignite shelter homes centres?

Date: Sep 28, 2018
Time: 6PM – 7PM or 9pm – 10PM IST, the calls will begin on time
Sign up below to receive webinar/call information
Session anchored by – Dr.Prahalathan, co-founder Bhumi

Open to all Bhumi Volunteers, kindly share with all teams

Presenting the Ignite Shelters Support Team

The Bhumi Support Team and its people have collectively managed the Ignite – Shelters programme since inception, till date but times have changed.

2006-20162016
Only one major programme: Ignite – SheltersSeveral major verticals including Ignite – Shelters; Ignite – Communities; Ignite – Schools, Catalyse, REFRESH, Scholarships
Average age difference between volunteers & management team: Five yearsAverage age difference between volunteers & management team: Ten Years+
All team members were PCs of various projects initially, even volunteersNot any more

A case for change is the Ignite (Shelters) Support Team – ISST, a team that

  • is more connected with the volunteers on the ground
  • Can oversee day to day management the programme giving its undivided focus only on Ignite – Shelters
  • can take decisions for Ignite – Shelters more aligned to how contemporary volunteers think and do 

What will the Bhumi Support Team – BST do?

  • Function as the “Board” for the Ignite – Shelters team
  • Divide time better across the organisation
  • Support and hand hold the Ignite (Shelters) Support Team in the transition

Responsibilities of the Bhumi Support Team for Ignite – Shleters

The Bhumi Support team will focus keeping with the organization’s vision, mission, and strategic planning goals. Responsibilities include:

  • Approving members chosen for the Ignite (Shelters) Support Team
  • Providing strategic direction and long term priorities / goals for the programme
  • Approving major policies / decisions
  • Reviewing progress – Quarterly
  • Serving as external advocates – Representing the programme to funders etc. 

Responsibilities of the Ignite (Shelters) Support Team

The team will lead the programme in keeping with the BST’s direction. Responsibilities include:

  • Providing direction on annual priorities / goals for the programme
  • Making policies / decisions pertaining to the programme
  • Keeping the BST educated and informed
  • Bringing well-documented recommendations and information to the BST 

Presenting the Ignite -Shelter Support team  

From left: Vaishnavi Srinivasan (BST), Ganesh Kumar, [National HR, Bengaluru] (ISST), Meghna Raveendra [Lead Bhumi, Mumbai] (ISST), Dr Prahalathan KK (BST), Mohammed Arshath Parvez Murthuja [Computers & Science NST, Chennai] (ISST), Ayyanar Elumalai (BST), Sanjna Chebium [Computers NST, Chennai] (ISST), Satheesh Ravi [Maths & English NST, Chennai] (ISST), Neha Singhal [Kolkata CST] (ISST), Ganapathy H Krishnan (BST)

Ignite Documentation Ownership Breakdown

The table below gives a brief over-view of all documents we maintain and respective owners of the same.

DocumentWhyWhereComplexityPrimary Responsibility
Orientation/Pedagogy/Induction Attendance detailsTo get the no of volunteers orientated & ensure the quality of content deliverabilityZohoVery SimpleTrainer / Mentor
Volunteer MappingFor centre allocation & knowing the actual vol requirement after orientationsVery SimpleLB Coordinator
Student DatabaseTo identify who are we servingZohoSimpleCentre Level Coordinator
Asset TrackerTo understand the status of present assets & future requirements, planning on cost effective solutions (as applicable) and class planning based on asset requirements.Google Drive/SheetVery SimpleCentre Level Coordinator
Student Attendance dataIdentifying the frequency of kids & measuring impactZohoVery SimpleCentre Level Coordinator
Volunteer Attendance dataVolunteer Certificate/Awards & measuring impactZohoVery SimpleCentre Level Coordinator
Baseline Assessment TestTo understand the kid’s knowledge levelZohoSimpleVolunteer
Class/Lesson PlanningMonitoring PurposeGoogle Drive/SheetMediumCentre Level Coordinator
Content Tracking sheetSyllabus completion and impact analysisZohoSimpleVolunteer
Center visit feedback formMonitoring & documentation of issues/solutions to come up with a effective and better classroom cultureZohoSimpleLB Coordinator
Caught-Ya card trackingVolunteer appreciation, identifying new leadsGoogle Drive/SheetVery SimpleLB Coordinator
Centre Progress ReportTo know where we stand against our initial project plan; to communicate & build a strong relationship with the centre managementGoogle Drive/SheetHardCentre Level Coordinator
Mid year/Level Upgradation Test/ End of Topic Assessmentskids knowledge levelZohoSimpleVolunteer
End Year AssessmentKids knowledge levelZohoSimpleVolunteer
PR & CommunicationSpreading awareness about our work to attract more volunteers, donors and supportersWorkplace & other social platformsSimpleALL
Award NomiationVolunteer RecognitionZohoSimpleALL
Annual Feedback FormTo make the project/organisation betterZohoSimpleALL
Legend for time taken based on complexity
Very Simple- Less than 5 mins
Simple- 5 to 10 mins
Medium- 10 mins to 20 mins
Hard- 60 mins or more

 

Click here to view the complete documentation ownership breakdown.

Please note you can give in your feedback/suggestions or if you want to add any additional document names in the Ignite Documentation Ownership Breakdown here