Presenting the Ignite Shelters Support Team

The Bhumi Support Team and its people have collectively managed the Ignite – Shelters programme since inception, till date but times have changed.

2006-20162016
Only one major programme: Ignite – SheltersSeveral major verticals including Ignite – Shelters; Ignite – Communities; Ignite – Schools, Catalyse, REFRESH, Scholarships
Average age difference between volunteers & management team: Five yearsAverage age difference between volunteers & management team: Ten Years+
All team members were PCs of various projects initially, even volunteersNot any more

A case for change is the Ignite (Shelters) Support Team – ISST, a team that

  • is more connected with the volunteers on the ground
  • Can oversee day to day management the programme giving its undivided focus only on Ignite – Shelters
  • can take decisions for Ignite – Shelters more aligned to how contemporary volunteers think and do 

What will the Bhumi Support Team – BST do?

  • Function as the “Board” for the Ignite – Shelters team
  • Divide time better across the organisation
  • Support and hand hold the Ignite (Shelters) Support Team in the transition

Responsibilities of the Bhumi Support Team for Ignite – Shleters

The Bhumi Support team will focus keeping with the organization’s vision, mission, and strategic planning goals. Responsibilities include:

  • Approving members chosen for the Ignite (Shelters) Support Team
  • Providing strategic direction and long term priorities / goals for the programme
  • Approving major policies / decisions
  • Reviewing progress – Quarterly
  • Serving as external advocates – Representing the programme to funders etc. 

Responsibilities of the Ignite (Shelters) Support Team

The team will lead the programme in keeping with the BST’s direction. Responsibilities include:

  • Providing direction on annual priorities / goals for the programme
  • Making policies / decisions pertaining to the programme
  • Keeping the BST educated and informed
  • Bringing well-documented recommendations and information to the BST 

Presenting the Ignite -Shelter Support team  

From left: Vaishnavi Srinivasan (BST), Ganesh Kumar, [National HR, Bengaluru] (ISST), Meghna Raveendra [Lead Bhumi, Mumbai] (ISST), Dr Prahalathan KK (BST), Mohammed Arshath Parvez Murthuja [Computers & Science NST, Chennai] (ISST), Ayyanar Elumalai (BST), Sanjna Chebium [Computers NST, Chennai] (ISST), Satheesh Ravi [Maths & English NST, Chennai] (ISST), Neha Singhal [Kolkata CST] (ISST), Ganapathy H Krishnan (BST)

Ignite Documentation Ownership Breakdown

The table below gives a brief over-view of all documents we maintain and respective owners of the same.

DocumentWhyWhereComplexityPrimary Responsibility
Orientation/Pedagogy/Induction Attendance detailsTo get the no of volunteers orientated & ensure the quality of content deliverabilityZohoVery SimpleTrainer / Mentor
Volunteer MappingFor centre allocation & knowing the actual vol requirement after orientationsVery SimpleLB Coordinator
Student DatabaseTo identify who are we servingZohoSimpleCentre Level Coordinator
Asset TrackerTo understand the status of present assets & future requirements, planning on cost effective solutions (as applicable) and class planning based on asset requirements.Google Drive/SheetVery SimpleCentre Level Coordinator
Student Attendance dataIdentifying the frequency of kids & measuring impactZohoVery SimpleCentre Level Coordinator
Volunteer Attendance dataVolunteer Certificate/Awards & measuring impactZohoVery SimpleCentre Level Coordinator
Baseline Assessment TestTo understand the kid’s knowledge levelZohoSimpleVolunteer
Class/Lesson PlanningMonitoring PurposeGoogle Drive/SheetMediumCentre Level Coordinator
Content Tracking sheetSyllabus completion and impact analysisZohoSimpleVolunteer
Center visit feedback formMonitoring & documentation of issues/solutions to come up with a effective and better classroom cultureZohoSimpleLB Coordinator
Caught-Ya card trackingVolunteer appreciation, identifying new leadsGoogle Drive/SheetVery SimpleLB Coordinator
Centre Progress ReportTo know where we stand against our initial project plan; to communicate & build a strong relationship with the centre managementGoogle Drive/SheetHardCentre Level Coordinator
Mid year/Level Upgradation Test/ End of Topic Assessmentskids knowledge levelZohoSimpleVolunteer
End Year AssessmentKids knowledge levelZohoSimpleVolunteer
PR & CommunicationSpreading awareness about our work to attract more volunteers, donors and supportersWorkplace & other social platformsSimpleALL
Award NomiationVolunteer RecognitionZohoSimpleALL
Annual Feedback FormTo make the project/organisation betterZohoSimpleALL
Legend for time taken based on complexity
Very Simple- Less than 5 mins
Simple- 5 to 10 mins
Medium- 10 mins to 20 mins
Hard- 60 mins or more

 

Click here to view the complete documentation ownership breakdown.

Please note you can give in your feedback/suggestions or if you want to add any additional document names in the Ignite Documentation Ownership Breakdown here